How to rent an office space in Luxembourg
An entrepreneur in Luxembourg must have a physical address. Self-employed people often use their home address for business registration. On the other hand, to meet this requirement, companies such as SARL, SARL-S, and SA usually choose to rent office space. This article will explore all the details of renting an office for your business.
Regardless of which legal form an entrepreneur chooses — self-employed / sole proprietorship, LLC, partnership or other — he or she will need a physical address in Luxembourg. IEs (self-employed) often register a business at home. While companies (SARL, SARL-S, SA, etc.) find it easiest to solve this problem by renting an office.
Renting an office in Luxembourg
Renting an office in Luxembourg requires you to think about what you need, how much you can afford, and what kind of space you want. There are different types of offices for different businesses. Serviced offices are a great option for startups or businesses that need flexibility. They come fully furnished with flexible lease terms and shared amenities like meeting rooms and reception services. Coworking spaces offer shared work environments with rental options for small teams or businesses that want to network.
Business centres offer private offices, shared spaces, and meeting rooms with flexible terms, along with essential services such as mail handling, reception, and internet. Virtual offices are a cost-effective way to establish a business presence without needing a physical office.
It is necessary to sign a lease for office space. Among the mandatory points that need to be checked:
- Who is the owner of the space and whether you agree with them (or their official representative).
- Characteristics of the rented property: address, square footage. presence/absence of furniture and equipment, quantity, and name.
- Amount of rent, duration, and regularity of payments, deposit, and additional payments (security alarm, electricity, internet, water, etc.).
- The purpose of the tenant's use of the property.
- The term of the lease.
- Procedure and conditions for extending and terminating the lease and returning the office.
- Conditions for the Lessor's access to the Premises.
- Rights and obligations of the parties about the office.
- Conditions for increasing the rent.
- Procedure for resolving disputes.
Lawyer and translator
It is recommended that you sign an office lease in the presence of a lawyer who speaks a language you understand and can negotiate in English / French / German / Luxembourgish with the owner of the office (or his representative).
The space for your office can be found in several ways:
- through websites dedicated to office rental, such as Immotop.lu, atHome.lu, Imperium International, Regus,
- through the Luxembourg House of Startup or other business incubators offering office space.
How to register a business at home address?
This is a possible option in Luxembourg for some forms of businesses. However, there are some important nuances here. In general, this option is suitable for some types of small businesses.
For medium and large businesses, you should rent an office.
How to register a company in Luxembourg
What is virtual office and how to use it?
If you don't want to use your home address but still need one, a virtual office is a good option. Many virtual office providers in Luxembourg can register your business and handle your mail. This lets you have a registered office without renting a space.
Business adress
In Luxembourg, it is necessary to prove that the entrepreneur runs the business from within the country. This is a condition for obtaining a business license.
This was done to minimize the number of companies operating on a "mailbox" basis — where there is only a postal address where correspondence can be delivered and the management is carried out from another location outside the Grand Duchy.
How much is the renting cost?
The cost of renting 1 square meter depends on the location of the premises, the presence or absence of furniture, and other factors. On average from 30 euros and up. A large office with an area of 500 square meters, will cost about 14.5 thousand euros per month.
There are numerous offers for coworking spaces in the country. They usually provide an open space, and those are designed for solo professionals. Flexible membership plans and a professional working environment come at a lower cost. You can use shared amenities like meeting rooms, high-speed internet and even coffee.
Costs
- Hot desks in open space: 200-400 euros per month
- Dedicated desks: 400-600 euros per month.
- Private offices (for 1-2 people): 600-1,000 euros per month.
Frequently Asked Questions (FAQ)
Can I register my business at my home address?
Where can I find an office to rent in Luxembourg?
How much does it cost to rent?
Source: immotop.lu, damalion.com, guichet.public.lu
We took photos from these sources: Nastuh Abootalebi on Unsplash